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Answer the following question. (100 marks) You are the communications manager for Singapore AIDS Network (SAN), a nongovernmental organization in Singapore that advocates on behalf of HIV-positive/AIDS patients and their families, and runs public education programs to combat discrimination and social stigma against HIV-positive/AIDS patients. Since its inception in 2007, over 800 HIV-positive patients have been helped directly through SANs programs. Singapores HIV infection rate has also been steadily dropping. This year, HIV infection rate is at its lowest in Singapores history. As a registered charity, SAN is dependent wholly on public donations as well as government grants to conduct its programs. SAN maintains a staff of five, including an executive director, a program manager, a communications manager, an outreach coordinator, and an administrative officer. In addition, SAN relies on a pool of about 100 volunteers to run its different initiatives include patient outreach, youth engagement, public education, and so on. During a routine annual audit conducted by Roger Cho & Company, it was discovered that $500,000 in funds were unaccounted for. As required, the executive director of SAN has informed the Ministry of Health regarding the audit finding. The Ministry of Health, a major funder, has informed SAN that all funding will be suspended until investigations reveal the source of discrepancy. The police have been called in to investigate, and the auditors are also making thorough checks to see if there were any corporate governance lapses. Meanwhile, the executive director has asked you to write an e-mail to announce the development. Donors will be shocked, and partners such as hospitals, employers and schools that SAN works with will be concerned. You need to deliver the news with transparency and tact, bearing in mind the sensitivities. The e-mail, to be sent by the executive director, will be addressed to SANSs volunteers as well as major donors and partner organizations. For this TMA, you are required to apply the concepts and techniques of organizational writing to demonstrate your ability to write a professionally written e-mail to convey the difficult news. Identify and include any additional information that will help you develop the format of a professionally written e-mail. The e-mail you formulate should not exceed 800 words, excluding references (if any).
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